Executive Assistant To Managing Director
- Career Invent
- 5 - 7 Years
- Delhi, NCR
- 5 years ago
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Job Description
Core ResponsibilitiesThe EA will play a key part of the MDs office, providing executive-level support for the MD in a fast-paced and changing client service environment, focusing attention to detail and accuracy, particularly
when under pressure. Duties will include any or all of the following:
Manage the MDs time by using excellent decision-making skills, prioritizing effectively, and
presenting decisions and process in a clear effective manner; this includes ownership of how
the MDs time is spent in service of goals and making adjustments as needed.
Organize and maintain the MDs calendar, including internal and external meetings in a highly
dynamic environment requiring frequent re-prioritization and shifting appointments.
Apply high levels of professionalism and discretion in partnership with division leadership on
handling and triaging the MDs internal, and external communication.
Coordinate daily workflow and project progress, including managing the MDs information
management, ensuring clear roles and responsibilities; tracking tasks and deliverables; and
following-up on outstanding action items.
Facilitate arrangements for travel, both domestic and international, and logistics for external
and internal meetings, speaking engagements and conferences.
Acting as thought partner and trusted advisor to the MD and the leadership team, making sure
they have the best available information, guiding them toward making good decisions about
use of time and looping in all relevant parties as needed.
Building working relationships with key partners internal and external, with a very peoplefocused approach.
Lead the coordination of recruitment and onboarding processes for any direct reports.
Other duties as assigned.
Core Knowledge and Skills
Ability to make judgement calls while being highly professional and diplomatic, knowing when
to ask for help or advice.
Demonstrated ability to consistently produce high-quality work; mindful and detailed in
checking work to ensure accuracy and completeness.
Demonstrated leadership and customer service experience, highly responsive with strong
interpersonal and communication skills.
Improve efficiency while effectively adapting to shifting priorities in a dynamic work
environment.
Ability to anticipate next steps, take initiative, exercise discretion while handling confidential
information, and apply sound judgment in making impactful decisions.
Excellent time and project management skills, utilizing clear systems and composure to deal
with multiple tasks at once.
Ability to work independently and as part of an integrated, diverse team and be comfortable in
multiple, highly varied settings, managing tight deadlines with different work and learning
styles.
A strong intellectual curiosity and a creative thinker.
Ability to handle high workloads, competing demands, vague assignments, interruptions, and
distractions with poise and ease. Able to provide clear and effective direction and council in
fast paced and high-stress situations.
Demonstrated ability to use quantitative and qualitative data to present options for decision
making, highlight trade-offs, and propose recommendations and solutions.
Proficiency with Microsoft 365 (Excel, Word and PowerPoint) and adept at using the latest
technology tools to enhance productivity.
High level of flexibility, approachability, resourcefulness, confidentiality and a sense of
humour.
Education and Experience
Bachelors Degree and 5+ years of experience in a senior administrative role supporting executive and
senior-level principals would be preferred.
Employement Category:
Employement Type: Full timeIndustry: Full timeFunctional Area: BankingRole Category: AdminRole/Responsibilies: Executive Assistant To Managing DirectorContact Details:
Company: Career InventLocation(s): Delhi, NCR+ View Contact
Keyskills: Leadership Corporate Communication Facilities Coordinating Customer Service Communication Skill Managemen Creative Ability
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