Document Controller with NKT, Chennai @ Quest

About the Company:
NKT, pioneer in the cable industry since 1891 is a key player in global transition to Renewables. It has an extensive product portfolio embracing high quality cable systems for global power grids, construction, railways and offshore wind farms. It has offices in 12 countries with headquarters in Denmark and a manufacturing base across Europe with 3400 dedicated work force. NKT is a leading partner in electric power / grid link projects in the world for green transformation. Its strong focus on sustainability and environment led to, using green energy only at all its manufacturing facilities.
The culture at NKT is founded on high ambitions, innovation, collaboration and strong performance. It provides an environment for growth with opportunities for personal and professional development through continuous learning and application. NKT is now extending its arm in setting up a global operations centre in Chennai, that will provide systems engineering & projects support for its global projects and in contributing to overall success of NKT. It will also embark on new business development and implementation particularly Offshore Wind and HVDC transmission projects in Asia and Middle East.

Owner for the documentation process and documentation control inside the tender/s project/s.
Responsible that contractual requirements regarding document standards are being met.
Responsible for setting up the agreed document management systems and processes in projects / tenders in co-ordination with the client, project / tender teams.
Responsible for all document transmittals according to contract requirements.
Responsible for following up and monitoring the project/ tender documentation and support in administrating the project / tender works.
Responsible for the stylistic aspect of a document and layout of text documents in accordance with the established document templates.
Responsible to submit and prepare the final documentation package as per contract requirement.
Responsible for a continuous improvement on document management processes and procedures.
The Document Controller is not responsible for the technical and/or commercial content of produced project documents, but is responsible for document routines, which among other things include forms, templates, document types and document management, as well as routines for review, approval of documents.

Responsible that the project and tender documentation is prepared and delivered in due quality and time according to the requirements set by the company, the Instruction to Tender (ITT) and/or the contract requirements.
This includes the ongoing optimization & development of document management systems and processes.

He/she is responsible for all document exchanges between company, Customer and Subcontractors.

Owner for the documentation process and documentation control inside the ten-der/s project/s.
Responsible that contractual requirements regarding document standards are being met.
Responsible for setting up the agreed document management systems and processes in projects / tenders in co-ordination with the client, project / tender teams.
Responsible for all document transmittals according to contract requirements.
Responsible for following up and monitoring the project/ tender documentation and support in administrating the project / tender works.
Responsible for the stylistic aspect of a document and layout of text documents in accordance with the established document templates.
Responsible to submit and prepare the final documentation package as per contract requirement.
Responsible for a continuous improvement on document management processes and procedures.
The Document Controller is not responsible for the technical and/or commercial content of produced project documents, but is responsible for document routines, which among other things include forms, templates, document types and document management, as well as routines for review, approval of documents.

Make sure that incoming documentation is handled and distributed according to the agreed process and control document ID, content, readability and punctuality of the incoming documentation.
Monitoring and managing the document- and communication flow (review, approval, filing and transmittal) according to Document Lists and report status to Project/ Tender Manager.
Structure, compile and delivering the project final documentation. (N/A for tender document control).
Log deviations from document routines and processes to be reported to Head of Document Control.
Manage and update project/ tender lists.
File documents in the archives according to company's archiving policy and legal requirements.
Support all team members in administrating the project and applying the document control routines.
Follow up and report on document status and lifecycle.
Control and monitor official project correspondence with external partners. (N/A for tender document control).
Assure that all customer related documentation is approved or accepted by the project before submission.
Ensure that we monitor and store the documentation in a control and safe manner
Success criteria:

Assertiveness
Excellent communication skills
Stress resistance
Accuracy
shows in High percentage of documents submitted in time according to the contractual requirements
and Low number of rejections due to quality issues

Customer representatives
Contractors and Suppliers representatives
Project and Tender team members across different sites and countries

Minimum of Bachelors degree

3+ years in Document/office management
Used to read and understand contracts and/or other complex texts
Working under pressure

Word (proficient level)
Excel
Adobe Acrobat DC
M-Files & other DMS
SharePoint

Assertiveness and authority is indispensable;
(e.g. to push people to deliver their documents when they are late, insist on following instructions; a Document Controller should not be afraid to reject a document or to discuss/raise concerns and issues even with a PM or a customer; it is crucial that a document controller stands their ground)
Stress resistance
Works independently but is also a team player
Basic technical understanding
Willing to learn new software (various DMS)
Working accurately
Excellent communication skills, verbal and written

Understands and follows company rules and instructions regarding safety

Travel may be required (domestic/international) depending on the customer/contract