Invoicing Specialist - Hyderabad
- Hitachi Consulting
- 3 - 4 years
- Hyderabad
- 4 years ago
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Job Description
Job Overview:
- The Invoicing Administrator is responsible for timely and accurate raising of invoices and credit notes and managing the invoice dispatch process to customers.
- In addition, he / she is also responsible to obtain all required approvals for ad-hoc requests received for raising of invoices and credit notes; transferring of Accounts Receivable (AR) Ledger to General Ledger (GL) and performing account reconciliations and monthly reports in accordance with SOX requirements.
Job Responsibilities:
- Issue Product and Non-Product invoices
- Issue Manual invoices
- AR Ledger reconciliation and Monthly Reports
- Issue resolution
- Perform Other Duties as Required
- Interacts with (functions and levels of individuals):
Qualification:
- Print invoices and credit notes
- Ensures that every invoice and credit note is issued correctly especially with regards to customer data, total amount, tax details, etc.
- Prepare and print all necessary backup documentation
- Upload invoice and credit note on to Repository and if applicable on Customer webpage
- Manage sending of invoices and credit notes to customers
- Review manual invoice request to ensure correctness and completeness of data provided
- Prepare country VAT invoice
- Ensure all necessary approvals exist and documented
- Issue manual invoice and credit note in Oracle
- Print invoice and credit memo
- Manage sending of invoices and credit notes to customers
- Preparation of Commercial Invoice and Proforma Invoices on request basis.
- Daily transfers of AR Ledger to GL
- Monthly reconciliation of AR Ledger balances to GL
- Identify and resolve any discrepancy
- Prepare monthly SOX and statistics reports
- Ensure the Bookings, Billings - Backlog / ARIES report for area of responsibility is reconciled
- Participate in invoice issue solution reported by Cash Collection, Revenue Team, Country Finance, or customer
- Immediate reaction to approved requirements for ad-hoc invoice and credit note creation
- Proactively follow up on required information to facilitate appropriate corrective action
- Actively support company change programs and act as a role model for solution selling
- Actively supports continuous improvement initiatives
- Complete all job functions as per department and organization policies and procedures
- Ensure high level of stakeholder service and satisfaction
- Work on assignments that are moderately difficult and requiring judgment in resolving issues
- Maintain current knowledge in present areas of responsibility
- Demonstrate responsibility for scope of position / own standard of practice
- Demonstrate full knowledge of current positions and department's relationship to flow of services
- Demonstrate understanding of knowledge of organizational strategy and objectives
- Demonstrates HDS' core values (Customer Focus, Community, Openness, Ownership and Leadership)
- Liaise with internal and external auditors
- Perform any other duties and responsibilities which the company may assign from time to time
- Local Country Controllers, Finance Managers, Business Coordinators, and others
- Business Analyst
- Revenue Accounting Team
- Credit - Collection Team
- Procure to Pay Team
- Record to Report Team
- Internal and External Auditors
- MBA Finance / CA semi qualified
- 3-4 years Experience of working directly with multiple countries and cultures in a finance capacity
- Fluent in English (speaking and writing)
- Well versed in general accounting entries
- Willing to go the extra mile to get the job done
- Able to organize, process and manage a large volume of transactions and documentation
- Ability to form positive relationships whenever liaising with any party
- Time management, professionalism, attention to detail, ability to solve problems independently, pro-active, good initiative, delivering quality service, feedback and learning
- Self-motivated and results oriented
- Knowledge in IFRS, US GAAP principles and SOX compliance.
- Familiar with Oracle Financial systems and excellent skills in Microsoft applications.
Job Classification
Industry: IT-Software, Software ServicesFunctional Area: ITES, BPO, KPO, LPO, Customer Service, Operations,
Role Category: Voice
Role: Voice
Employement Type: Full time
Education
Under Graduation: Any Graduate in Any SpecializationPost Graduation: MBA/PGDM in Marketing, CA in CA
Doctorate: Doctorate Not Required, Any Doctorate in Any Specialization
Contact Details:
Company: Hitachi ConsultingLocation(s): Hyderabad
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Keyskills: Cash collection US GAAP General accounting Microsoft applications Reconciliation VAT record to report Issue resolution IFRS Continuous improvement
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