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Office Incharge / Manager (F) - Delhi @ Infinity Group

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 Office Incharge / Manager (F) - Delhi

Job Description

 

Job Description

1. Maintain office services
  • Design and implement office policies
  • Establish standards and procedures
  • Organize office operations and procedures
  • Supervise office staff
  • Review and approve supply requisitions
  • Liaise with other agencies, organizations and groups
  • Update organizational memberships
  • Maintain office equipment
  • 2. Supervise office staff
  • Assign and monitor clerical and secretarial functions
  • Recruit and select office staff
  • Orient and train employees
  • Provide on the job and other training opportunities
  • Evaluate staff performance
  • Coaching and disciplining staff
  • 3. Maintain office records
    • Design filing systems
    • Ensure filing systems are maintained and up to date
    • Define procedures for record retention
    • Ensure protection and security of files and records
    • Ensure effective transfer of files and records
    • Transfer and dispose records according to retention schedules and policies
    • Ensure personnel files are up to date and secure
    4. Maintain office efficiency
    • Plan and implement office systems, layout and equipment procurement
    • Maintain and replenish inventory
    • Check stock to determine inventory levels
    • Anticipate needed supplies
    • Verify receipt of supply
    5. Perform other related duties as required
    KNOWLEDGE, SKILLS AND ABILITIES
    The incumbent must have proficient knowledge in the following areas:
    knowledge of office administration
  • knowledge of human resource management and supervision
  • ability to maintain a high level of accuracy in preparing and entering information
  • Skills
    The incumbent must demonstrate the following skills:
  • excellent interpersonal skills
  • team building skills
  • analytical and problem solving skills
  • decision making skills
  • effective verbal and listening communications skills
  • attention to detail and high level of accuracy
  • very effective organizational skills effective written communications skills
  • computer skills including the spreadsheet and wordprocessing programs, and e-mail at a highly proficient level
  • stress management skills
  • time management skills
  • The incumbent must maintain strict confidentiality in performing the duties of the Finance and Administration Officer. The incumbent must also demonstrate the following personal attributes:
    be honest and trustworthy possess cultural awareness and sensitivity demonstrate sound work ethics

    Job Classification

    Industry: Recruitment, Staffing
    Functional Area: HR, Recruitment, Administration, IR,
    Role Category: Administration/Facility Management
    Role: Administration/Facility Management
    Employement Type: Full time

    Education

    Under Graduation: Any Graduate in Any Specialization
    Post Graduation: Post Graduation Not Required
    Doctorate: Doctorate Not Required

    Contact Details:

    Company: Infinity Group
    Location(s): Delhi, NCR

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    Keyskills:   Procurement Office equipment Analytical SMS Stress management Office administration Human resource management Supervision Team building Logistics

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    Infinity Group

    Infinity Group is a leading, privately-owned business and investment holding company headquartered in New York City. The Company actively manages a portfolio of businesses and partnerships focused on (i) the acquisition and transformation of quality real estate; (ii) the turn-around and management o...